Automating manual processes
Pace University is also taking advantage of the Mega Sign bulk signing feature in Adobe Sign to easily draft, send, and receive acknowledgement of mass mailings. For example, one department in The Dyson College of Arts and Sciences uses Mega Sign to send schedules to faculty for the semester. Before Adobe Sign, administrators had to edit and process each individual schedule. Now Adobe Sign pulls data from a spreadsheet to generate the schedules and automatically sends each faculty member his or her schedule. Faculty members then digitally sign to acknowledge that they have received their schedule.
“The Mega Sign feature in Adobe Sign does all of the heavy lifting by automatically generating and sending schedules,” says Miller. “We’re removing time-consuming processes and adding traceability that helps administrators keep on top of paperwork.”
Administrators also appreciate that Adobe Sign adds traceability to the workflow with a reliable audit trail. Before Adobe Sign, staff had to call offices to check on the status of a document. Now staff can log in to Adobe Sign and check the status in real time, including information such as if the document has been viewed, if it has been signed, and where and when it was signed. With a few clicks, the administrator can even send a reminder to the signer or set automatic reminders daily, weekly, or at any other time interval.
With Adobe Sign automating and streamlining signing workflows, administrators have more time, which they can use to improve services. They can collaborate with colleagues on projects, work on professional development, and spend more time on face-to-face interactions with students.
“Adobe Sign is now an integral part of our workflows at Pace University,” says Miller. “We are providing smoother services for students and faculty, and doing our part to contribute to the success and achievements of our graduates.”
*Environmental savings calculated using the Adobe Document Cloud Resource Saver Calculator.