A key benefit of Adobe Sign is its ability to be accessed and used over any mobile device, from a laptop computer to an iPad or a cellular phone, whether someone is at work, at home or in the field. Because some students are 1,200 miles away from the nearest learning centre, this capability offers tremendous flexibility in training services.
The use of Adobe Sign also allowed hundreds of sheets of paper to be saved for each induction, enabling TAFE Queensland to more fully act on its commitment to sustainability. In fact, TAFE Queensland estimates that, across its 6 regional education centres, it spent more than US $35,000 (AU$45,000) annually on paper-based inductions. According to TAFE Queensland, within three years of using Adobe Sign, paper usage decreased by 50%. Furthermore, the hassle-free, paperless process resulted in a more positive experience for TAFE Queensland’s students and their employers.
“With the old system, paperwork could get lost and would have to be re-sent. There was a lot of follow-up required,” says Andrew Hocking, Manager, Workplace Services, TAFE Queensland SkillsTech. “It was a lengthy and cumbersome process that often delayed students’ government incentives, which are triggered when paperwork is completed. The new, faster digital process helps apprentices and trainees get into the field quicker.”
Having pioneered the use of digital workflows, TAFE Queensland is more aligned with national and state requirements for electronic audit trails and completion timescales. This also applies to the assessments of employers that TAFE Queensland undertakes to help ensure that they have the facilities, equipment and environment for their apprentices to succeed. With the amount of documentation required for each apprenticeship, attaining compliance gives administrators peace-of-mind. It also enables TAFE Queensland and its students to get the government funding they need.