Exploring new digital workflows
Using Adobe Acrobat DC, the legal team at Adobe creates pre-approved contract templates with signature fields tagged for Adobe Sign. Contracts are then sent through a content management system for a single digital workflow. Adobe Sign can password protect documents and automatically route them to signers’ inboxes, where they can view and sign contracts with just a few clicks, from any device.
“No one today sits around waiting for a fax machine. They’re working at home, checking in from the airport, or sitting in meetings,” says Dan Puterbaugh, Attorney and Evangelist at Adobe. “If you want a response from someone, fast, you need to contact them electronically. Electronic signatures are simply the most efficient means to do business today.”
Adobe Sign not only handles routing, but tracks documents in real time. The dashboard shows who has viewed a contract, whether they have signed it, and where the contract is in the workflow. The system even notifies all parties when the document is completed, sending a clean, approved copy of the signed contract—no more struggling to deal with illegible contracts that have been scanned multiple times.
“Many lawyers are still reluctant to accept anything but a handwritten signature,” says Dillon. “But with electronic signature technology, there’s actually more evidence of a signature being authentic than with traditional signatures. You know when something was sent, when it was opened, when it was returned, and when an e-signature was applied.”