Airbus Group is an aerospace giant and scale and complexity are part of its DNA. It operates in seven countries with 134,000 employees, building some of the most advanced machinery on the planet — commercial aircraft, defence systems, satellites and helicopters.
Amidst all that complexity, Antoine Durand is introducing some simplicity and ease. As Workday HCM System Architect at Airbus Group, he has been helping the company’s Human Resource (HR) departments go digital and standardise on a single e-signature tool to manage employment documents.
“As a large, international company, we have many tools being used across regions and departments,” Durand says. “But we are always looking for ways to work more efficiently and it’s better to get the job done with one tool rather than several.”
Efficiency is especially important as HR teams need to be able to work remotely and do more with fewer resources. Though some teams had the ability to sign documents electronically, most were doing everything manually — with ink and paper. It was a slow, expensive process. They filled data into templates, piece by piece and sent the document to multiple recipients for their signatures, who then had to print, sign, scan and send them back. With no way to track workflows, HR teams sometimes lost track of documents.
And there were a lot of templates to manage. “When we inventoried all the documents, we found that each country had around 400 templates to accommodate all their regional requirements,” says Durand. “My goal was to make the whole process faster and easier for HR, while creating a better experience for employees and candidates.”
Airbus needed an e-signature solution that would integrate seamlessly with Workday — so seamlessly that users would never have to leave the Workday interface. He needed to reduce the number of templates and make them more manageable. And he had to help ensure compliance with GDPR regulations and regional works council requirements.