Because of the company's decentralised structure with 75 legally independent sites in the German-speaking region, conclusion of or amendments to staff contracts used to entail much media disruption and a lengthy postal shipping process. That is now a thing of the past.
In September 2019, the central HR department at the head office in Neckarsulm began sending out employment contracts with Adobe Sign. Even at that stage, the executive board of Bechtle AG had set itself the strategic objective of ensuring that all sites looked after by the central HR department also switched to using the digital signature as soon as possible.
A newly founded HR Service Centre helped with the digitalisation of the process by acting as a central point of contact. The fact that the advantages of electronic signatures have become particularly clear during the Covid-19 pandemic has increased acceptance and further advanced the roll-out – and not just in Germany. The Swiss HR department was also won over a long time ago, and for good reason.
“While the whole process with paper and pen could take one to two weeks, it now takes less than two days on average to sign a contract with Adobe Sign. It would be completely unrealistic to achieve that using analogue methods,” says Matthias Schlestein, Team Leader for HR Support & HR Service Centre at Bechtle in Neckarsulm. So if the central HR department initiates a signature process in the morning, it can expect the contract to be signed the very next day.