Bechtle has the future on its screen.

The IT systems company Bechtle signs employment contracts with Adobe Sign on a screen instead of on paper.

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Established

1983

Employees: over 12,000
Head office: Neckarsulm
www.bechtle.com

Less than two days

is the average time now taken to sign a contract

Products:

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Objectives

Digitalise signature processes so that contracts can be signed faster and independent of location.

Make signature status transparent through digital document tracking.

Speed up processes taking place across different locations in a decentralised organisation.

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Results

Time taken to sign a contract is reduced to under two days on average.

Complete transparency of signature status is achieved.

Contribution made to the modern workplace as part of everyday corporate culture.

Think digital, act human

Being able to carry out business processes digitally is more important than ever at the moment. As Germany's biggest IT systems specialist, Bechtle AG is therefore currently particularly in demand to support medium-sized companies, corporations and contracting authorities with digital transformation.


Over 12,000 employees in Germany and 14 other European countries show complete commitment every day – including from home. Cooperation in the cloud and the concept of the modern workplace were already part of the company’s corporate culture even before the coronavirus pandemic. This can be seen in the way that employees sign employment contracts, for example. Instead on paper, this happens now with a click of a mouse on the computer or by swiping a fingertip across a mobile phone with Adobe Sign.

Now signatures are often received the very next day

Because of the company's decentralised structure with 75 legally independent sites in the German-speaking region, conclusion of or amendments to staff contracts used to entail much media disruption and a lengthy postal shipping process. That is now a thing of the past.

 

In September 2019, the central HR department at the head office in Neckarsulm began sending out employment contracts with Adobe Sign. Even at that stage, the executive board of Bechtle AG had set itself the strategic objective of ensuring that all sites looked after by the central HR department also switched to using the digital signature as soon as possible.

 

A newly founded HR Service Centre helped with the digitalisation of the process by acting as a central point of contact. The fact that the advantages of electronic signatures have become particularly clear during the Covid-19 pandemic has increased acceptance and further advanced the roll-out – and not just in Germany. The Swiss HR department was also won over a long time ago, and for good reason.

 

“While the whole process with paper and pen could take one to two weeks, it now takes less than two days on average to sign a contract with Adobe Sign. It would be completely unrealistic to achieve that using analogue methods,” says Matthias Schlestein, Team Leader for HR Support & HR Service Centre at Bechtle in Neckarsulm. So if the central HR department initiates a signature process in the morning, it can expect the contract to be signed the very next day.


"While the whole process with paper and pen could take one to two weeks, it now takes less than two days on average to sign a contract with Adobe Sign. It would be completely unrealistic to achieve that using analogue methods."

 
Matthias Schlestein

Team Leader for HR Support & HR Service Centre, Bechtle AG


In particular, it was the traceability of the signature process that won over Bechtle’s HR managers. If the process should take longer than expected, they can check where the document is still awaiting a signature using the status overview in Adobe Sign. This has proven to be especially advantageous during the coronavirus pandemic, when you cannot even go into the neighbouring office to ask in person.

Why Bechtle chose Adobe Sign

Bechtle decided on Adobe Sign because the solution simplifies complex contractual processes elegantly in this way while being easy to integrate and use. “As a broad-based IT service provider, we have the expertise in principle to map business processes with application software made by our own company. But we wouldn’t be able to develop a solution with a comparable range of functions and offering the same legal security as Adobe Sign within a reasonable time frame,” says Joachim Britsch, Portfolio and Demand Manager for Group IT at Bechtle.

Employment contracts were just the start

Meanwhile, employment contracts are no longer the only documents that Bechtle AG signs digitally. Adobe Sign offers considerably more digitalisation potential for the systems house group. Following the positive experiences in HR, the group's IT department is already working with other departments on the use of electronic signatures in contracts. “We expect the use of Adobe Sign to save us clearly more time on many categories of contracts. That’s digitalisation as it should be,” says Joachim Britsch in conclusion.


“We expect the use of Adobe Sign to save us clearly more time on many categories of contracts. That's digitalisation as it should be.”

 
Joachim Britsch

Portfolio and Demand Manager, Bechtle AG


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