The IMT team started with a pilot that would demonstrate the benefits of Adobe Acrobat Sign, even under complex and high-profile use cases. The pilot focused on legal agreements such as Deeds of Covenant, Transfers of Legal Titles and Legal Charges against Property. These agreements involve the purchase or sale of parcels of land worth millions of pounds, thus requiring corporate approval and sealing from the Council.
Working with the Adobe team, IMT designed and delivered the sealing workflow in less than four weeks. It takes just 12 minutes to prepare documents for sealing with Acrobat Sign; before, it took 45 minutes. When handling an average of 60 sealing transactions per month, that adds up to 4.5 working days of labour saved monthly.
The sealing process itself is also much faster and less costly. Norfolk County Council no longer needs to mail documents to each signatory on a list. Instead, Acrobat Sign forwards signed documents to each signatory automatically.
Integration with Microsoft SharePoint gives the legal team a live dashboard showing the status of the agreements. The team can check whether documents have been received, opened or signed, without needing to spend time following up with people over the phone or email.
“The pilot was key because we showed how our most senior executives were using Adobe Acrobat Sign and were comfortable with it, even in situations involving legal agreements and millions of pounds,” says Frary. “Buy-in from leadership made the rest of the organisation much more comfortable to use Adobe Acrobat Sign for their own use cases.”