Waterfall Methodology: A Complete Guide

planning a project using the waterfall method

The waterfall methodology is a project management approach that emphasizes a linear progression from beginning to end of a project. This methodology, often used by engineers, is front-loaded to rely on careful planning, detailed documentation, and consecutive execution.

In this waterfall methodology guide you will discover,

What is the Waterfall methodology?

The Waterfall methodology — also known as the Waterfall model — is a sequential development process that flows like a waterfall through all phases of a project (analysis, design, development, and testing, for example), with each phase completely wrapping up before the next phase begins.

It is said that the Waterfall methodology follows the adage to “measure twice, cut once.” The success of the Waterfall method depends on the amount and quality of the work done on the front end, documenting everything in advance, including the user interface, user stories, and all the features’ variations and outcomes.

With the majority of the research done upfront, estimates of the time needed for each requirement are more accurate, and this can provide a more predictable release date. With a Waterfall project, if parameters change along the way, it’s harder to change course than it is with Agile methodology.

What is Waterfall software?

Waterfall software helps project managers handle the task. As Waterfalls are a relatively complex, phased approach, they require close attention and coordination.

Waterfall software can be desktop or cloud-based. It helps you:

5 common stages in a Waterfall process.

The Waterfall methodology follows a chronological process and works based on fixed dates, requirements, and outcomes. With this method, the individual execution teams aren’t required to be in constant communication and, unless specific integrations are required, are usually self-contained.

Team members also tend to work independently and aren’t expected to provide status reports as often as with the Agile approach. Usually, one phase doesn’t begin until the previous one is finished.

The 5 stages of the waterfall method process

Using a software development project as an example, the Waterfall process usually includes stages that look like this:


The Waterfall methodology depends on the belief that all project requirements can be gathered and understood upfront. The project manager does their best to get a detailed understanding of the project sponsor’s requirements. Written requirements, usually contained in a single document, are used to describe each stage of the project, including the costs, assumptions, risks, dependencies, success metrics, and timelines for completion.


Here, software developers design a technical solution to the problems set out by the product requirements, including scenarios, layouts, and data models. First, a higher-level or logical design is created that describes the purpose and scope of the project, the general traffic flow of each component, and the integration points. Once this is complete, it is transformed into a physical design using specific hardware and software technologies.


Once the design is complete, technical implementation starts. This might be the shortest phase of the Waterfall process because painstaking research and design have already been done. In this phase, programmers code applications based on project requirements and specifications, with some testing and implementation taking place as well. If significant changes are required during this stage, this may mean going back to the design phase.

Verification or testing.

Before a product can be released to customers, testing needs to be done to ensure the product has no errors and all of the requirements have been completed, ensuring a good user experience with the software. The testing team will turn to the design documents, personas, and user case scenarios supplied by the product manager to create their test cases.

Deployment and maintenance.

Once the software has been deployed in the market or released to customers, the maintenance phase begins. As defects are found and change requests come in from users, a team will be assigned to take care of updates and release new versions of the software.

Advantages of the Waterfall methodology.

The Waterfall methodology is a straightforward, well-defined project management methodology with a proven track record. Since the requirements are clearly laid out from the beginning, each contributor knows what must be done when, and they can effectively plan their time for the duration of the project.

Other benefits of the Waterfall method include:

Disadvantages of the Waterfall methodology.

Like any development process, the strengths in one area might mean weaknesses in the other. The Waterfall methodology’s insistence on upfront project planning and commitment to a certain defined progress means that it is less flexible, or agile, later in the game. Changes that come further in the process can be time-consuming, painful, and costly.

Other reasons the Waterfall methodology may not work include:

Who uses the Waterfall model?

The Waterfall process is adopted by project managers who are faced with development projects that:

If a project manager prefers clearly defined processes, where cost, design, and time requirements are known upfront, then the Waterfall method is the way to go, as long as the project itself is conducive to those constraints.

Frequently asked questions about waterfall methodology.

What are the benefits of Waterfall?

While the Waterfall methodology may sound overly restrictive for certain kinds of projects, it can be a great way to keep a well-defined, predictable project from exceeding time and budget guidelines. The clear and detailed organization can also help during complex projects that involve a lot of people working toward a clearly outlined goal.

What is the difference between Waterfall and Agile?

While the Waterfall model relies on thorough up-front planning in which each phase must be fully completed before the next one starts, Agile is a more flexible, iterative process that tackles the planning, design, implementation, and testing tasks in shorter, repeating cycles.

Can I make changes during a Waterfall?

Alterations are easy to accommodate in the early stages of development, such as when the project manager is still fleshing out the specification documents with the development team and clients. Later in the Waterfall process, once coding has already begun, design changes can be difficult and expensive to make.