Scale and efficiency through self-sufficiency
Adobe is building upon the efficient digital workflows gained through Adobe Document Cloud to improve productivity through self-sufficiency. Currently, the Adobe legal team processes about 10,000 contracts per quarter. “From our perspective, one of the greatest ways that we can improve productivity across Adobe is for individuals to issue agreements without direct involvement of the legal team,” says Lisa Konie, Senior Director, Legal Operations at Adobe.
Adobe legal used Adobe Acrobat DC to implement about 300 standard templates for contracts, each of which is tagged for use within Adobe Sign. For many of these templates, any individual can access them from the contract management system, fill in the necessary information and send out the agreement without needing to consult with the legal team. This saves time for the individual sending the agreement, who no longer needs to wait for a response from legal, while helping the legal team focus more energy on more business critical contracts.
One example of how self-sufficiency benefits departments across Adobe is through non-disclosure agreements (NDAs). Rather than solicitors spending valuable time writing up a new NDA for every sales meeting or event, the legal team uploaded a standard NDA that can be distributed by anyone at Adobe. The legal team further removed barriers to NDA usage by pre-signing the NDA.
“By using standard templates through Adobe Sign, we know that our NDAs cannot be altered by any party. Therefore, pre-signing an NDA before it is sent to a third party doesn’t place Adobe at risk,” explains Konie. “Using a pre-signed NDA not only makes it easier and faster for employees to send an NDA, but it also encourages third parties to efficiently sign without trying to change terms and conditions.” Since there’s no risk of documents being modified during the signature cycle, legal no longer needs to review incoming signed documents, which further improves productivity.