The new Adobe Welcome Pack app provides a centralised, single location where talent coordinators generate onboarding documents, send them to new hires, track completion progress and archive documents. Created in Microsoft Power Apps, the Welcome Pack app sits on Microsoft SharePoint. With a click, the app opens a simple form asking for information about the new hire, including their name, personal email address, start date and office location.
After completing the form, the Welcome Pack app uses Adobe Acrobat Sign to generate and send a personalised email to the new hire. The email contains links to any required onboarding documents, such as employee information and badge request forms.
“The required forms will vary depending on the new hire's office location,” explains Lucia Hornstein, Senior ERC and Talent Coordinator, EMEA, Adobe. “Previously, talent coordinators sent onboarding documents and updated forms in Adobe Sign manually. The Welcome Pack app automatically picks the right documents, reducing errors and simplifying work for talent coordinators.”
New hires simply click the links in the welcome email to open their onboarding forms. The forms are easily accessible from any computer, tablet or mobile device. This means that new hires can fill in and sign forms from anywhere—no more printing and scanning required. New hires don’t need to fill in all forms at once. Adobe Acrobat Sign automatically sends reminder emails that help new hires remember exactly where they left off.
“With a fully digital onboarding process, new hires are returning documents much faster: from 10 days to 48 hours,” says Dehen. “We received very positive feedback from new hires across EMEA where onboarding is made easy with all documents and comms combined and sent to their personal email inboxes. Our onboarding satisfaction increased by 10% in just one month.”