Richard Hamilton-Price is helping to lead the charge for digitising workflows at Galliford Try, one of the UK’s leading construction firms. The business seeks to mitigate risk while enabling staff to spend less time on routine tasks and more time on higher-value activities.
As Senior Applications Manager for the firm, Hamilton-Price is delivering on the company’s refocused technology strategy — one that more clearly aligns IT with business results. “We need business technology solutions that are sensible, streamlining the job for our teams working at project sites,” says Hamilton-Price.
Since as many as 30 to 50 subcontractor agreements are needed for each construction project, co-ordinating approvals and archiving documents gets complicated. “Not too long ago, it was considered high tech to gather all construction project files, burn a CD and then send it to stakeholders to print and sign. Sometimes people would physically sign the disc itself,” Hamilton-Price says.
With the large volume of contracts the firm handles every year, there were increasing concerns about agreements not being fully executed or archived. “In a business with technology everywhere, people have so many places they can store files. If a critical subcontract agreement can’t be found or has not been signed in all the right places, there’s risk exposure,” says Kevin Rolph, Commercial Director for Galliford Try’s North East & Yorkshire division.
The company needed to reduce the time, effort and costs for managing contract paperwork. The COVID-19 pandemic created further urgency to minimise office visits for photocopying and in-person meetings for signing contracts.